There is no doubt that the pandemic caused nearly everyone to understand the benefits of web-based technology. Overnight, it seemed that everything went virtual. This shift helped some technology that was seeing slow adoption, like telehealth. Even many older Americans who may have been slow to adopt smartphones and video calls got on board when in-person visits were cancelled.
How can computers help Human Resources (HR), which by its very name is about people? Firstly, the right technology can help businesses focus on people, not paperwork. In addition, web-based technology helps HR departments store records, track performance and interact with employees, making these functions more efficient. Also, businesses can see increased productivity, with lower expenses and fewer errors.
It will help to look at the definition: technology is science or knowledge put into practical use to solve problems or invent useful tools.
Certainly, not all technology is always beneficial, as some can result in a lack of human connection and personal touches. But technological advancement, particularly for human resource functions, can improve many aspects of business.
Benefits of Web-based Technology for Human Resources
Traditional payroll, timekeeping and other business software often run on a desktop computer or server. But cloud- or web-based technology for human resources services like online payroll processing or SwipeClock, which offers scheduling, time and labor solutions, run on the internet.
As a result, some of the many advantages of human resources web-based technology include:
- Widely available to employees and businesses on multiple devices. Access has become increasingly important with employees working remotely or for businesses with multiple locations. Having cloud-based services means businesses can grow without worry about outpacing their systems.
- Makes automatic updates as compliance, legal and industry regulations change. This eliminates expensive software updates and concerns of missing significant changes and being out of compliance.
- Automates time-consuming administrative tasks for teams, making them less expensive and maximizing people capital.
- Reduces opportunities for inaccurate manual entry, minimizing the risks of mistakes.
- Meets deadlines for direct deposit, payroll tax payments and other time-sensitive functions, avoiding potential penalties and fines from the IRS.
- Eliminates the need for server maintenance and security handled by expensive Information Technology (IT) departments.
- Saves data securely off site. Natural disasters and damage to on-site equipment can cripple business operations.
- Allows employees to have more control over their personal profiles, tax exemptions, payroll data, PTO data and benefits. Access is available anywhere in the world with an internet connection and smartphone, tablet or computer.
- Eliminates paper and paper storage. No need to shred documents when they are not needed. Precious space is saved without files and filing cabinets.
But What About Security of Web-Based Technology?
With increasing concerns about ransomware and hacking, some businesses fear data threats of web-based programs. Because data includes employees’ personal information, business information and bank accounts, it is essential to ensure that any online service has top-tier security to protect data from potential breeches.
Where it may seem more secure to keep data onsite, few businesses have the resources to secure their data as well as reputable cloud-based providers. In fact, businesses that maintain their own data can have more liability, while web-based servers have the strongest available state-of-the-art security. In addition, web-based systems are externally supported and updated offsite.
A few of the security measures provided by online processes include:
- Encryption, authentication, threat monitoring and third-party development and regularly run security audits and scans.
- The latest software containing patches to plug weaknesses against constantly evolving threats. Ransomware exploits outdated software.
- Regular storage and file backup.
- On-site security at server locations to keep client data safe.
- Secure Socket Layers (SSL) technology, which establishes encrypted links between a server and web browser.
What to Look for in Web-Based Technology Business Systems
Just like any business operation, businesses will want to do research before selecting business technology systems.
At Integrity Employee Leasing, we have done the research for you with our online payroll processing and Swipeclock services. Also, we are available to help with any questions or issues with our complete payroll services. Accordingly, we assign each of our clients a highly trained specific payroll specialist.
Cloud-based human resource systems offer lower upfront costs, real-time updates and decreased liability for business.
Web-Based Technology Resources at Integrity Employee Leasing
Interested in how technology solutions can help your business? We stand ready to answer your questions. With your business needs in mind, we can tailor services to meet your needs now and in the future. Call (941) 625-0623 to see how one of the best PEOS in the business can help your business.